Administrative Assistant, Wimborne First School & Nursery

21.25 hours per week, Monday to Friday 8:30 to 12:45

39 weeks per year. 38 weeks plus 5 days in the holidays

An opportunity has arisen for a highly motivated and experienced Administrative Assistant to join our support staff at Wimborne First School & Nursery, part of Hamwic Education Trust (HET).

HET is a large, fast-paced Trust with currently 35 academies across the South Coast. Linked to 6 community-based partnerships, there are 32 primary academies, 2 secondary and 1 hospital school.

In this school, awarded ‘Good’ by Ofsted we are seeking to recruit an experienced Administrator to join our team. Wellbeing is at the heart of our leadership, and we strive for quality teaching and a healthy work/life balance.

‘All about the Child’

At HET, we aim to put the child at the centre of everything we do. We believe that by doing this, it drives our ethos and values to do the best we can for our children.

‘What about Sam?’

Sam is the name we have given to the notional Hamwic child. By asking ourselves ‘What about Sam?’ we ensure that we put our pupils at the heart of our decision making.

Job/Person summary

We are seeking an enthusiastic, personable and flexible administrative assistant to be the first point of contact for parents and visitors to our school. The job will support the school’s admin team in the school office and provide an efficient and confidential service; ensuring efficient administrative systems are maintained. 

Previous experience of working in a school would be an advantage and an ability to work in a very busy office with frequent interruptions is essential. Training will be provided in the running of the school admin system, but knowledge of Microsoft Office is essential.

• to complete appropriate data input and paperwork associated with the clerical and administrative needs of the school
• to provide administrative support to all areas of the school
• to receive/make telephone calls and greet visitors and take appropriate action
• to undertake general office duties, including collation/copying reports and documents, organising and maintaining filing systems and assisting in the absence of colleagues
• to be responsible for processing incoming and outgoing mail and emails
• producing reports as required
• promoting and safeguarding the welfare of children and young people in accordance with the school’s safeguarding and child protection policy
• has good interpersonal skills
• has discretion and sensitivity
• is able to work under their own initiative
• is a good team player

We can offer you:

• excellent CPD opportunities and training and development programmes
• in-house Teaching School
• an individual induction programme supported by a mentor
• networking groups for Teachers, Business Managers, Site Teams and IT staff
• eligibility to join the Teachers’ Pension Scheme or Local Government Pension Scheme
• generous holiday entitlement for staff working 52 weeks per year which increases with length of service
• free eye tests up to the value of £25 for users of VDU equipment and contribution up to the value of £60 towards the purchase of glasses specifically for the use of display screen equipment, where all conditions are met
• opportunity to become a school workplace Health and Wellbeing representative, meeting with other schools on a termly basis and feeding into the Health and Wellbeing strategy
• access to the Trust Health and Wellbeing pages
• access to a staff benefits portal through Vivup
• free confidential telephone and face to face counselling for staff and family members

Application procedure

Should you wish to apply for this vacancy, please view the job description and complete the application form which can be found at https://www.hamwic.org/vacancies/support and please return to: [email protected] 

Our school is committed to safeguarding and promoting the welfare of children. Rigorous checks will be made of the successful applicants’ background credentials, including enhanced DBS checks.

Applicants are encouraged to view our website for further information about the school www.wimbornefirst.dorset.sch.uk 

Safeguarding

All schools with the Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.

We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.