Team Administrator

Posted on 03 July 2024
Applications close on 14 July 2024

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All Locations:

Weymouth

Salary Details:

£11,750 - £11,947

Vacancy Type:

Permanent

Function:

Business, Policy & Administration

Employer:

Dorset Council

Job Working Pattern:

Part time

Closing time of advert

Not Specified

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Team Administrator

About The Role

Are you looking for an exciting opportunity to help drive change and be part of a dynamic but friendly team that provides excellent support to the children and families in Dorset?
If you are, then a fantastic opportunity has arisen to join the Children’s Services Business Support Team. We have a vacancy for a Team Administrator in our Chesil Locality Team based in Weymouth.

This post offers the flexibility of working in a hybrid way providing support based in both the office as well as ‘virtual’ working from home. We maintain an effective team ethic by communicating with daily huddles, as well as using Microsoft Teams to communicate throughout the day providing a network of support within the Business Support team. Your work pattern would be shaped around the needs of the business and or service needs.

We work as one team, challenging, and inspiring each other every day. We openly support and develop each other, going out of our way to offer knowledge, time, and practical help. That means working together, sharing our expertise, and celebrating individuality and diversity through our employee networks. This aligns to our core behaviours of collaboration, respect, responsibility, and recognition.

In order to achieve the standards of an organisation committed to safeguarding, the council has developed a number of procedures which all staff are expected to comply with. We are also invested in the continuous improvement and development of our staff, providing full training for the position, our standards, and our behaviours.

What you will be doing:

Dorset Council is committed to delivering services which ensure that children and young people in Dorset will be happy and safe and have opportunities to reach their goals as responsible members of their community.

Reporting to a Team Leader, the post holder will be part of a team responsible for delivering high-quality business support to the operational Locality team which includes the following:

Social Care

Family Help

Educational Psychologist

SEN/SEND provision

Best Start in Life Service

Specialist Educators

The team are a first point of contact and take phone calls from the public, young people, families, and professionals and so need to be customer focused and compliant with the Council's behaviours, standards, and statutory obligations e.g., Data Protection.

The role will be varied and interesting and the post holder will need to be motivated and flexible in their approach to work, confident in using their own initiative and able to prioritise a demanding workload to tight deadlines. The work would include, but is not limited to:

- General administration tasks including telephone triage, scanning and uploading documents, dealing with correspondence, and managing email inboxes.

- supporting multi agency meetings both virtually and in person

- Agenda setting and note taking.

- Undertaking financial tasks as required including payments, invoice processing and petty cash.

- Arranging transport, accommodation, and interpreter bookings

About you:

The experience, knowledge and skills required for this role are detailed in the Person Specification and Job Description attached to this advert. Please consider these when completing your application.

In Business Support we are forward thinking and embrace being digitally focused. Training for service-based systems will be provided and a good working knowledge of IT including the use of Outlook, Word and Excel is essential.

Experience is preferred for the post or with transferrable skills however office-based training will be provided as part of an induction training plan.

The working environment is busy and dynamic subject to interruptions and there will be work content of a sensitive/distressing nature particularly in teams involving direct contact with children and families. This will require resilience and confidentiality.

Join us and you will find an organisation that values your contribution; that supports your growth and development; and that cares about your personal wellbeing.

Further Information

Dorset Council believes that it is always unacceptable for a child or young person to experience abuse of any kind. We recognise our responsibility to safeguard and promote the welfare of all children and young people and we are committed to practice which ensures this. You will therefore be required to undergo a DBS (Disclosure and Barring Service) clearance.

For further information, please contact Sue Rolls on 01305 224395

This is a part time role at 18.5 hours per week.

This post requires significant travel. You must have a vehicle (or transport we deem suitable) available for use as needed.

This post requires you to have access to sensitive information. It will be subject to a Basic Criminal Records Check. See our policy on the employment of ex-offenders.

About Us

We’re passionate about making Dorset a great place to live, work and visit. Working for us should be no exception.

At Dorset Council we:

provide more than 450 services to over 300,000 residents
have ambitious aspirations
are excited about our future
care about Dorset and all the people who live here
know that all roles make a difference and that our employees are key to our success

You will:

have access to a range of employee benefits
be part of an organisation that supports each other to grow and succeed
have access to range of training opportunities which will help with your personal development and career progression

We are challenging ourselves to become a more diverse and inclusive organisation.

We recognise that recruitment and inclusion of individuals with diverse skills, perspectives and backgrounds will bring real strength to the council and our communities. We have a commitment to equality and welcome applications from everyone.

We are proud to be a Disability Confident Employer. We offer an interview to everyone who declares a disability and meets the essential criteria for the role.

We are keen to make our interviews accessible. Let us know on your job application if you have a disability and need any reasonable adjustments.

We also look for applicants who share our commitment to our behaviours. We will ask you to evidence when you have demonstrated them as part of the selection process.

If appointed, the personal information we collect from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found at https://www.cifas.org.uk/fpn.

This role is UK based and we will need to establish your Right to Work as part of the appointment process.

We use generic job descriptions and person specifications. This means the job title on any attachments may differ from the job title in the advert. We may provide specific information in a context statement if relevant.

Find out more about how to apply.

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