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Records Management Officer - Level 2 (Dorchester) (Fixed Term Position)

Salary details: £25927 - £30095

Organisation
Dorset Council
Location
Dorchester
Reference
REC/22/52270
Occupational group
Libraries & Archives
Salary details
£25,927- £30,095
Job term
Full Time
Appointment type
Fixed Term
Contact
Kate Watson
Contact email
kate.watson@dorsetcouncil.gov.uk
Contact telephone
01305 252287
Closing Date
02 October 2022 11:00 PM
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Records Management

37 hours

Salary £25,927- £30,095

Dorset County Hall, combined with home-working

Fixed term position ending the 1st of November 2024

What’s in it for you:

You’ll play a key part in a Council-wide records management project that is aiming to transform how we manage our valuable records.
As a Records Management Officer – Level 2 you will use the knowledge and skills gained from your professional qualification, or equivalent experience, to bring paper records from several locations into management. You will learn a lot about the different services and record types within local government and gain experience of the full range of records management functions being implemented through the project.
The role sits in a wider team of professionals within the Archives and Records Service, which includes Dorset History Centre. You will have opportunity to expand your records management expertise with support from this collaborative and supportive team.
Dorset is a great place to live, work and visit with 95 miles of coastline, much of it comprising the renowned Jurassic Coast UNESCO World Heritage Site. We are a young, ambitious unitary council embracing innovation and serving communities of over 375,000 residents providing over 450 services. We offer significant employee benefits with wellbeing at the heart of a workplace culture which is friendly, collaborative and creative with strong support for continual learning and development.

What you can expect to be doing:

The Records Management Officer – Level 2 will take ownership of specific storage locations and the complete process of discovering paper records, listing, and transferring them to our corporate Records Management Unit.
You will supervise the work of a team of three new project staff.
You’ll help the project run smoothly by providing professional records management advice and guidance. You will provide excellent customer service and proactively work with our internal customers to meet their needs and preserve the Council’s long-term records and corporate memory. 

About you:

The role is suitable for a newly qualified professional looking for your first role. This is a good opportunity to apply what you have learnt to a challenging project. You don’t need to have experience of local government and will be supported by your wider project and team colleagues to learn on the job.
Using good verbal and written communication skills, you’ll be able to convey best practice advice and provide excellent customer service as the first point of contact for records management queries within the project.
You’ll have good IT skills to work efficiently with Microsoft Office programs and learn how to use our internal systems.
The role will be based at County Hall, Dorchester; however, travel may be required to other Council sites.

Contact details:

For further information and an informal discussion, please contact Kate Watson, Senior Records Management Officer (kate.watson@dorsetcouncil.gov.uk or 01305 252287)

This post requires you to have access to sensitive information. It will be subject to a Basic Criminal Records Check. See our policy on the employment of ex-offenders.

Dorset Council: A great place to work

We’re passionate about making Dorset a great place to live, work and visit. Working for us should be no exception.

At Dorset Council we:

  • provide more than 450 services to over 300,000 residents
  • have ambitious aspirations
  • are excited about our future
  • care about Dorset and all the people who live here
  • know that all roles make a difference and that our employees are key to our success

You will:

  • have access to a range of employee benefits
  • be part of an organisation that supports each other to grow and succeed
  • have access to range of training opportunities which will help with your personal development and career progression

We are challenging ourselves to become a more diverse and inclusive organisation. We recognise that recruitment and inclusion of individuals with diverse skills, perspectives and backgrounds will bring real strength to the council and our communities. We have a commitment to equality and welcome applications from everyone.

We are proud to be a Disability Confident Employer. We offer an interview to everyone who declares a disability and meets the essential criteria for the role.

We are keen to make our interviews accessible. Let us know on your job application if you have a disability and need any reasonable adjustments.

We also look for applicants who share our commitment to our behaviours. We will ask you to evidence when you have demonstrated them as part of the selection process.

If appointed, the personal information we collect from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found at https://www.cifas.org.uk/fpn.

This role is UK based and we will need to establish your Right to Work as part of the appointment process.

We use generic job descriptions and person specifications. This means the job title on any attachments may differ from the job title in the advert. We may provide specific information in a context statement if relevant.